Office Support jobs in Auckland City, Auckland

About the Role

VIKON is expanding our team and is seeking an experienced Office, Accounts, and Team Support professional to join us at our Rosedale, Auckland office. This is a full-time, office-based role that sits at the heart of our business operations, providing essential support across all teams.

You will play a key role in office management, accounts administration, and people support. You will also use modern digital and AI tools to help our teams operate efficiently and collaboratively.

What You’ll Be Doing

Office & Operations Support (Core Function)

• Managing day-to-day office operations, including phones, emails, scheduling, supplies, and filing systems
• Acting as a central support point for all departments: design, construction, marketing, interior design, and production
• Coordinating internal communication and supporting team workflows
• Using AI tools (such as Claude, ChatGPT, or Microsoft Copilot) to draft correspondence, summarise documents, and streamline routine tasks

Accounts & Financial Support

• Managing accounts payable and receivable, including invoicing, payments, and follow-ups
• Assisting with financial reporting and data analysis, using Excel and AI-assisted tools to prepare clear, accurate summaries
• Liaising with external accountants, suppliers, and vendors as required

HR & People Support

• Supporting basic HR administration, including onboarding documentation, staff records, and leave tracking
• Assisting with recruitment coordination and internal policy administration
• Providing general people and compliance support to management

General Administration & Systems

• Supporting managers and project teams with ad-hoc administrative tasks
• Ensuring processes, records, and systems (including our CRM and cloud file storage) are accurate and well maintained
• Identifying opportunities to automate or improve repetitive admin processes, and helping the team adopt new tools

What We’re Looking For

• At least 2 years’ experience in office administration, accounts support, or a similar role
• Strong financial and numerical literacy (a formal accounting qualification is not essential)
• Experience supporting multiple teams or departments in a fast-paced environment
• Strong proficiency in Microsoft Office, particularly Excel, and familiarity with accounting software (e.g. Xero)
• Confidence using AI tools in day-to-day work, along with the judgement to check their output for accuracy
• Excellent written and verbal communication skills
• Highly organised, detail-oriented, and able to prioritise effectively
• A proactive, hands-on approach with a strong sense of responsibility and ownership
• Curiosity and a willingness to learn new systems as our business evolves

What We Offer

• Competitive salary with performance-based incentives
• Health and wellness benefits, including medical insurance and wellness allowance
• Professional development and career growth opportunities, including exposure to AI-enabled workflows
• A collaborative, supportive, and dynamic team environment
• A stable, long-term opportunity in a structured, office-based environment. Applicants seeking remote work will not be suitable for this role.

About Us

VIKON is a multidisciplinary professional services firm specialising in architecture, interior design, construction, and production services. With over 15 years of industry experience, we are known for delivering integrated solutions and maintaining high standards of quality and service across a diverse range of projects.

As the market enters recovery and our workload continues to grow, we are rebuilding and strengthening our internal support systems, increasingly with the help of AI and automation. This lets our specialists focus on delivering exceptional outcomes for clients.

This is an opportunity to join a growing team and play a central role in supporting the day-to-day operations of a dynamic design and construction business.

If you are organised, reliable, comfortable with technology, and take pride in enabling others to succeed, we would welcome your application.

Pay: $25.00 per hour

Expected hours: 15.0 – 20.0 per week

Application Question(s):

• How many years of Accounting experience do you currently have?
• How many years of work experience in the New Zealand Construction industry do you currently have?

Language:

• English (Required)

Licence/Certification:

• Class 1 Driver Licence (Required)

Work Location: In person