Restaurant Admin jobs

Love keeping things organised, working with numbers and making sure everything runs smoothly behind the scenes?

We're looking for a detail-oriented and proactive Food & Beverage Admin Assistant to support our busy department. From coordinating stocktakes and processing invoices to assisting with rosters, payroll and reporting, you'll play an important role in keeping our mountain hospitality operations running smoothly.

The Whakapapa whānau are a small but ambitious team, running year-round operations on the northern slopes of Mt Ruapehu. In winter, from June until October, this includes a world-class ski area. In summer, from December until April, this includes our summer sightseeing operation, heroing our iconic Sky Waka gondola. Each year we welcome hundreds of thousands of manuhiri (guests) to Whakapapa, many with life-long connections to the maunga (mountain) and surrounding region, some even third or fourth generation.

About the role

Working closely with the Food & Beverage Business Manager and wider team, you'll provide essential administrative support, with a strong focus on stock control, purchasing, rostering and payroll administration.

This is a varied role suited to someone who is organised, confident with systems and enjoys juggling different priorities.

Your responsibilities will include:

• Coordinate monthly stocktakes and maintain accurate inventory records in Loaded Reports.
• Investigate stock discrepancies and maintain records of stock movements, wastage and adjustments.
• Process invoices and purchase orders through ProSpend, following up discrepancies with suppliers and Finance.
• Assist with rosters, timesheet checks, leave records and payroll preparation.
• Maintain product information, menus, pricing and departmental reporting.
• Support seasonal recruitment, interviews and onboarding.
• Assist with Food Control Plan records, liquor licensing administration and general departmental tasks.
• Assist with winter recruitment administration, including coordinating and conducting interviews, communicating with candidates and supporting onboarding.

For more details on the role, see the position description.

Your skills and experience

• Administration experience, ideally alongside Food & Beverage or hospitality experience.
• Confident Microsoft Excel skills and the ability to learn new systems.
• Strong attention to detail and accuracy when working with numbers and data.
• Excellent organisational and communication skills.
• Ability to prioritise tasks, meet deadlines and work independently.
• A reliable, proactive and helpful approach, with discretion when handling confidential information.
• Experience with Loaded Reports, ProSpend, payroll or rostering systems is an advantage.

What we offer

Gear up for the ultimate work adventure at Whakapapa. Joining Whakapapa unlocks a number of perks:

• A complimentary season pass for skiing and / or snowboarding, and access to day pass discounts for friends and family
• Free beginner and intermediate group lessons. Don't have equipment? You'll receive discounts on that too
• Exclusive food and beverage, and retail discounts, for use in Whakapapa's cafes and store
• Guaranteed base hours for all full-time and part-time staff
• Priority access and discounts to our on-mountain medical centre services

Your Whakapapa whānau experience is not just a job: you will build lifelong memories and experiences in one of the most beautiful and culturally significant places on earth!

Location: Whakapapa Ski Area, Mt Ruapehu

Employment: Seasonal, part-time

Remuneration range - depending on experience

Apply now